Supplemental Compensation Request Form
Supplemental Compensation Request Form
Use this form to request supplemental compensation for eligible active employees performing approved tasks or projects outside their regular job duties and work schedule.
What Changed?
The Supplemental Compensation Request Form replaces the previous Service Contract Agreement process for supplemental payments to active employees.
Departments should use this form when requesting supplemental compensation for a task or project that is outside the employee’s regular duties and regular work schedule.
Formerly Service Contract Agreement
Departments familiar with the Service Contract Agreement process should now use the Supplemental Compensation Request Form for eligible supplemental compensation requests.
When to Use This Form
Use this form when requesting supplemental compensation for an active salaried employee who will perform an approved task or project outside their regular job duties and work schedule.
Task or Project
The form should include the proposed duration, start date, end date, explanation of the task or project, and proposed total payment amount.
Costing Allocation
Departments must provide the appropriate costing allocation information for the proposed supplemental compensation payment.
Before the Start Date
The form must be completed, signed, and submitted to BPFA a minimum of 10 business days before the task or project begins.
Before You Submit
Submit Before Work Begins
The Supplemental Compensation Request Form must be completed and submitted to the Office of Budget, Payroll, & Fiscal Analysis a minimum of 10 business days before the start date of the task or project.
Forms submitted after the task or project has started may be delayed or returned for additional review.
- Complete the employee information and supplemental compensation details.
- Select the appropriate payment type on the form.
- Provide the proposed duration, start date, end date, explanation of the task or project, proposed payment amount, and costing allocation.
- Obtain all required signatures before submitting the form to BPFA.
- Submit the completed form to BPFA a minimum of 10 business days before the task or project begins.
Types of Payments
The Supplemental Compensation Request Form may only be used for the approved payment types listed below. Departments should select the payment type that best describes the purpose of the payment.
Cash Awards
Used to process payments to employees who receive an approved cash award, such as Outstanding Employee of the Year, Teacher of the Year, or similar employee recognition awards.
Course Development
Used only by Distance Learning for approved Quality Matters (QM) course development payments. A lump sum payment is issued to the employee once the course has been developed and has been QM certified.
External Event - Security Service
Used by Events to process payment for Police Department security services required at approved external events. This payment type is for PD use only. Payment is released after the event has passed and the request form has been fully approved.
Faculty Mentor - Prof Center
Used to process payments for faculty who mentor new faculty through the Professional Development Center with the Office of the Provost. A lump sum payment is issued at the end of the task once the request form has been fully approved.
Faculty Mentor - Sames Mentor
Used to process payments for faculty who mentor students through the Sames mentoring program with the Office of the Vice President for Institutional Advancement. A lump sum payment is issued at the end of the task once the request form has been fully approved.
Short-Term Task/Project
Used for approved short-term tasks or projects that do not fall under another payment type. A clear explanation of the task or project is required.
Grant Activities - Fall/Spring Semesters
Used for approved grant work performed during the Fall and/or Spring semesters only. If the task or project is performed in both the Fall and Spring semesters, payment will be issued in two installments during January and June.
Approval Routing
The completed form must include the required approval signatures before it is submitted for processing.
Employee
Account Owner / Grant PI
Vice President
Grants & Contracts
Grant accounts only
Budget, Payroll, & Fiscal Analysis
Employee Responsibility
By signing the form, the employee acknowledges that the payment is for a task or project during the stated period and does not represent continuing employment with TAMIU.
Outside Regular Work Schedule
The employee certifies that the task or project was performed outside their regular work schedule or that appropriate leave will be taken.
Immigration Status Reminder
Employees who are not U.S. citizens or legal permanent residents are responsible for discussing the payment with Human Resources to ensure their immigration status is not affected.
Supplemental Compensation Request Form FAQ
No, the Service Contract Agreement (SCA) was retired effective 9/1/2026. SCAs digitally signed by a VP before 9/1/2026 will be accepted until 9/1/2027.
The Supplemental Compensation Request form provides clearer guidelines regarding what can be paid on this form. The overall process, however, remains the same.
If the purpose of payment does not align with one of the categories listed in the SCR, then you should not process this payment on the SCR and will need to contact BPFA for guidance.
If the paying account is not a grant, please skip the Grants & Contract signature line and route the SCR for signatures from the Office of Budget, Payroll, and Fiscal Analysis.